After logging in to the Medical Residency Scheduling Tool you arrive at the Home Page (shown below). From this simple screen you can choose to work on any of the Schedules you previously created, or create a new one.

Clicking the "Edit" button next to "2008 2009" in the screen above takes you to the Rotations Schedule's main page (see below).

Block dates for the Rotations Schedule can be easily edited using the calendar on the right hand side of the Blocks page.

Clicking an "Edit" button for a Call/Shift schedule in the home screen takes you to the Schedule's main page (see below). This is where you manage all the Blocks of the Schedule. In addition to renaming and changing the dates of a Block you can put it in the Trash to remove it completely from the Schedule. You can "Un-Trash" a Schedule at any time.

The Residents page is where you manage all residents for the Schedule and where you add residents to the Blocks. To do so simply simply click inside the grid.

To speed up the process of making schedules you can create a set of empty shifts and calls for a single week. This "Typical Week" is then used to fill a new schedule with a single click.

The first step in making a schedule for a new block is filling it with empty shifts and calls. Thanks to the "Typical Week" system (see above) this is a one-click job. After filling the schedule with shifts and calls from the typical week you can make adjustments to account for special cases such as holidays, etc...

For each resident in the schedule you can specify which areas (floors, wards, units, teams) they should work in, whether they are on night float, and requests for days off. The program will take all these factors into account when determining whether a resident is eligible to work in a given shift or call.

The Schedule Page is composed of a list of residents at left and a calendar at right. There is also a Good-Bad window that informs you of the pros and cons of adding (or removing) a resident to a shift or call. Shifts and calls are shaded in green to indicate that there is no reason why the selected resident couldn't work there. Red shading indicates a scheduling error, such as putting a resident on when they requested to be off, or an ACGME duty hour rule violation.

In the Schedule Page you can expand the list of residents to show statistics for your residents. The table shows the number of calls and shifts the resident is taking in this schedule. You can set target numbers for any of the columns by clicking the "Edit" button. The green numbers turn red when they are outside the target values. Duty hour statistics are also shown, including calls per week, days off per week, and number of duty hours per week.